Templates

A list of the key pro-forma letters, forms and other documentation

We have gathered the key downloadable documents together in the listings below. Please always read the associated HR Support guidance before any pro-forma documentation is used. 

If the available pro-forma does not meet your requirements, please contact your HR Business Partner for advice.

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For contracts including casual worker/teacher letters of engagement see Contract templates (non-PeopleXD)

Pre-employment screening

Downloadable template further particulars for Associate Professors and Professors are found on Academic staffing: further particulars webpage

Agency workers

Honorary Research Agreements

Visitors

Information on using the visitor access agreements can be found on the visitors page with additional guidance where needed from HR Business Partners.

(For guidance on Newton International Fellows contact the Research Services Office)

Volunteers

New entrant apprentices 

Existing employees on apprenticeship training

Trainee Apprenticeships 

Wherever possible contracts should be drafted through PeopleXD.

Off-system versions of the templates, including amendments and extensions, can be downloaded from Contract templates.

Maternity leave

Adoption leave     

Paternity leave

Shared parental leave  

 

End of fixed term contract template letters

For staff with MORE than two years’ continuous service (or where Protection from Redundancy (pregnancy and family leave) Act 2023 provisions apply)

For staff with LESS than two years’ service

 

Redundancy template letters

 

Priority candidates

 

Grading

Reward and Recognition Scheme for academic-related and support staff

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