We have gathered the key downloadable documents together in the listings below. Please always read the associated HR Support guidance before any pro-forma documentation is used. 

If the available pro-forma does not meet your requirements, please contact your HR Business Partner for advice.

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Downloadable template further particulars for Associate Professors and Professors are found on Academic staffing: further particulars webpage

New entrant apprentices 

Existing employees on apprenticeship training

Trainee Apprenticeships 

Wherever possible contracts should be drafted through PeopleXD.

Off-system versions of the templates, including amendments and extensions, can be downloaded from Contract templates.


End of fixed term contract template letters

For staff with MORE than two years’ continuous service (or where Protection from Redundancy (pregnancy and family leave) Act 2023 provisions apply)

For staff with LESS than two years’ service


Redundancy template letters


Priority candidates



Reward and Recognition Scheme for academic-related and support staff