Can we vary the amount from one increment?
No, whether the award is recurrent or non-recurrent it needs to equate to one increment only (pro rated for part-time staff)
When will a non-recurrent award be pro-rated?
A payment will be paid on a pro-rata basis if the individual is, or has been part-time. If the member of staff has had a period of unpaid leave during the year, please seek advice from your HR Business Partner in University HR before processing the payment.
Is it possible to award a £200 recognition payment under the Awards for Excellence Scheme?
Yes, panels now have the discretion to award a recognition payment (£200) as an alternative award when a nomination for an Award for Excellence has been made, but a recognition payment is considered to be more appropriate. The recognition payment should not, however, be used in consolation for any other type of award.
Which payroll cut-off date should be used for entering / submitting awards to PeopleXD?
Payments should be received in August payroll so the August payroll cut-off date should be used. Any exceptional circumstances which may warrant later payment arrangements should be referred to the Head of Reward ahead of processing. Payments will continue to take effect from 1 August.
If awarded a recurrent increment will staff receive any backdated pay?
No, staff will not receive a lump sum and incremental advancement. If the payment is processed after the August payroll the member of staff will receive back pay to August.
If the recurrent incremental award is given, is the individual still entitled for the automatic progression in August / October?
Yes, the Award for Excellence is in addition to automatic incremental progression.
Can a separate payment for retention still be made?
Yes, but departments should be mindful of the policy that not more than four increments over and above standard incremental progression should be given in any calendar year eg if a member of staff receives a recurrent Award for Excellence they could only receive up to three increments for retention.
Is it possible to move the timetables of the entire scheme?
No, the review should take place according to the timetable laid out on the launch page, and review performance for the previous calendar year.
What will happen if Payroll query any of the payments which have been awarded by the Review Panel?
Payroll may raise procedural questions with the Reward team before processing payments. If a payment is to be put on hold the departmental administrator will be notified by the Reward team and provided with a reason for the hold. The Reward team will make every effort to resolve queries before the payroll deadline, but where this is not possible the departmental administrator will be notified in order that they can communicate with the member of staff concerned.
If departments have reason to believe a procedural question may be raised about a payment they are advised to seek advice from the Reward team or their HRBP before staff are notified of awards.